The Advances in Business Information Management

In today’s busy office environment, it is essential to have in place efficient document management procedures to make sure departments run smoothly. All data capture processes need to run efficiently so that a business can keep its staff, clients and stakeholders happy.

For example, invoice processing and mailroom automation are two operations integral to the smooth running of an office and so therefore need to work precisely. With huge advances in technology over the last decade or so, automated systems have now been developed to ensure that these tasks can now be effortlessly accomplished.

These clever business process automation tools have been invented so that enterprise can now be run digitally. The developments in information management software mean that efficiency is improved and therefore both time and money is saved in the long-term.

A huge range and volume of information including invoices, mail, financial reports, plans and drawings can now be centrally controlled, managed and distributed across internal departments and external global frameworks with ease using this innovative software.

Digital automation of business documents helps to further develop a paperless office environment and keep business as efficient and accessible as possible. No longer do invoices sit in a pile waiting to be paid. When they are managed via data capture software they can be organised and paid more quickly and efficiently.

A company that offers these innovative data capture tools is UK-based DCS. They provide a range of software suitable for most business sectors that can deal efficiently with a wide range of processes. They offer high volume data and form capture that can convert a huge range of information to electronic data file format. The FileStore EDM software automatically structures information into an easy to access database.

DCS’s systems give specific functionality for business compliance, records management, reducing document processing costs, archival and audit control of emails and files, remote scanning, automated invoice and forms capture.

DCS also provide outsource document scanning and data capture service for high volume scanning of documents, drawings, micro films and photographs. This enables archived material to be rapidly captured into the digital domain to be efficiently controlled and stored. Their scanners can cope with 1 million images per day, making them one of the largest capacity outsource services in the UK.

DCS provide their information management solutions and associated services to over 400 leading businesses worldwide. When using DCS software, their clients regularly comment that they have enhanced supply chain efficiency, increased customer satisfaction and reduced operating costs.

So in a modern business environment it is clearly essential to have data capture solutions in place. The increased efficiency and streamlined processes resulting from the use of document management software regularly results in long-term improved corporate performance.

Selling Your Business – Informing the Employees

When is the best time to inform employees that you are selling your business? Business brokers and merger and acquisition professionals are asked this question all the time.  The short answer is, “Wait until the transaction is completed,” and with good reason.

Most owners understand that much of the value of their business is embodied in their employees. Employees make the company possible, and many owners develop a close relationship with some of their employees.  Those relationships sometimes lead business owners to want to disclose the potential sale of their business to one or more of their employees.  “They deserve to know” is a common refrain.

There is an enormous risk in sharing this ‘inside information’ with employees.  Confidentiality needs to be maintained.  Once it is common knowledge that your company is for sale (and it will become common knowledge once employees know), it loses value: vendors are less like to sell to you or increase credit limits; customers are less likely to buy for fear of a lack of continuity of the relationship; and employees are less likely to stay.  Once the cat is out of the bag, if you are able to get it back in at all, the damage is already done, and it can take years to redevelop those relationships that made your company valuable in the first place.

While change is scary to some people, nothing is scarier than the unknown.  For example, with one or more employees knowing what is ‘in process’ or being considered, at a minimum the information will be shared with a spouse or close friends.  Invariably, their reactions are to share stories of mass layoffs, companies being relocated, wage and bonus reductions, etc.  It is human nature to fear the unknown and to expect (and perhaps plan) for the worst.  Planning for the worst often involves looking for alternative employment, sharing the news with other employees and, perhaps, outright resignations.  Also understand that when a concerned employee interviews within your industry, the first question they are asked is, “Why are you planning on leaving your current employer?” The answer will put an afterburner on the wildfire of rumors within your industry.  Remember, most buyers expect to have key employees on board when they acquire a business: If one or more of them have departed or indicated that they intent to depart, the value and marketability of your business has clearly been damaged.

Therefore, the best time to make announcements concerning the sale is on the afternoon of the day on which the transaction closes, after the closing is complete.  An employee meeting should be pre-planned to ensure 100% employees attendance.   Once everyone is gathered, you explain your reasons for considering a ‘transition of ownership’ (don’t use the word ‘sale’ or ‘sold’), and that, after a diligent search, you have found the perfect new owner(s).  You can also talk about how there will be a transition period where you will be involved in the operation of the business working with the new owners. The new owners should then be introduced to discuss their backgrounds, share their reasons for wanting to own the company and demonstrate their enthusiasm to do whatever is necessary to grow the business and create more opportunities for everyone. Last but not least, the new owners should honestly indicate that they plan no dramatic changes, that they value the current workforce, and that they want to meet individually with each employee (unless the number is just too large) to get their ideas and suggestions on the best way to grow the business.

In general, anyone who buys your company will want to keep your employees since they represent a significant portion of the value (and continuity) of your business. Massive job losses only occur in extremely rare cases where a new owner relocates the company a great distance, and then usually only after a period of transition.  Experience has taught that when the transition is handled well, virtually all employees perform better under the new management, for the simple reason they want to impress and be on good terms with the new owner.  New owners typically arrive with additional capital, new ideas, perhaps a synergy with an existing business and, almost invariably, a desire to grow the business.   Growth spells new opportunities for employees who want to develop their careers and, in almost all cases, they look forward to working with a new owner.

By keeping the sale of the business totally confidential until the transaction is closed, you are able to both preserve the value of your business and greatly reduce the fear of the unknown from your employees, thus making the transition of ownership a more seamless operation.

Work at Home Business Information and Resources

Want to work at home? Doesn’t everyone? Being your own boss has become a realized dream for millions of stay-at-home moms and dads, accountants, architects, contractors, pet sitters, and so many others.

Workers in many walks of life have taken the further step of starting their own businesses, and operating out of their own homes. Getting rid of the 9-to-5 job is great, but then what? Where do you start?

What product or service can you sell? How do you make contacts when you work at home? For your desk, chair and organizers. First, you have to figure out what you want to do with your computer and who will use it. Second, determine where you want your computer to live and how much space you’ll allocate to this activity.

There are many resources today–books, websites, and organizations–that provide information and assistance for startup businesses. You will be joining millions of others who enjoy the freedom to make their own work arrangements.

Your workplace may now consist of the room your computer is in. Your dress is, to say the least, casual, and your hours are whatever you choose. Some companies do the legwork so you can devote more quality time to your work at home.

Lead generation companies may charge a setup fee, perhaps from $50 to $200 a year, and charge about $5 to $25 per lead. This charge is dependent on how difficult it is to get the lead.

Taking a course in selling and marketing online or from a local community college may help you to close the sales that are generated by leads when you work at home.

Legitimate Home Based Internet Business Information

Are you someone that wants to find a legitimate home based Internet business? Well, for those that need help to learn what to look for, you should know you have come to the right article. Before you get started with your home based business, there is some information you will need to know:

You need to figure out what business you will be doing online in order to determine if you need a website or not. Virtual assistants and stuff like that will not require a website. However, if you are selling stuff from your home, then you may want to create a blog or website. Affiliate marketing will definitely require a website. You may say that there are online auctions you can sell your products. However, the only problem with those websites is the fees they take out for selling. Of course, you’re paying for them advertising your products on their website.

When you want to sell products online, there are a lot of things you will need to do if you want to do it from your own website. Those things would be promoting, advertising, and adding article content on the website that contains SEO. If you want to know another legit business, you may find article marketing or video marketing to be a good business. Video marketing takes skills in editing videos and promoting clients in videos.

The article content marketing can be a very good business; all you need is a team of writers and a good website that can pull traffic everyday. You will find that most businesses do start from scratch and can be shaky through the first few years, but once you get established, you will do fantastic.

We all know that many legitimate home based Internet businesses have a slow start off, but that depends on what route you go. You may find that many people do make a living off home businesses, why cant you?

Finding a legit home based business may seem like such an obsticle to find, but it really isn’t.

The answer to finding a true legit home business is right in front of you. The internet is full of unlimited resouces to find a business that fits your personality and interest.

You can go on the search engine and look up scam reports, user reviews, success stories and so forth. The key is to get legit information from real people who have already tried your prospective home business.

Your Goal is to find those who have already test driven your prospective home business before you gamble any of your own money into it.